How to set up automated pricing rules
Resale inventory ages. The longer it sits, the lower its probability of moving — until you mark it down. Pricing rules turn that ritual into a schedule: set it once, 10% after 30 days, 25% after 60, and ResaleOS re-prices items across every channel automatically.
Open Settings → Sales → Pricing rules
Pricing rules live in the Sales group of Settings. Each rule has a name, optional tag filters (Furniture, Apparel, Vintage), and an ordered schedule of markdown steps. Rules can be enabled / disabled with a toggle without losing their config.
Click Add rule
The Add rule row at the bottom of the list opens the editor. Give it a name you'll recognize at a glance — e.g. 30-day standard markdown or Apparel — fast turn.
Build the schedule and pick channels
Add as many schedule steps as you like — value (% or $) plus days-on-shelf. The Channels block at the bottom controls which marketplaces get the new price pushed (eBay, Etsy, Shopify…). Leave a channel off if you only want to mark down internally.
How rules match items
Each item gets the firstmatching rule from the list, top-down. Drag rules to reorder priority. A rule with no tag filter applies to every product (the catch-all); a rule with tag filters only applies if the item has any of those tags. That's how you can ship a generic 30-day rule plus a tighter Apparel rule that supersedes it.
Battle-tested schedules
Generic vintage / antique
- 10% after 30 days
- 25% after 60 days
- 40% after 90 days
- 50% after 120 days (final)
Apparel — fast turnover
- 15% after 14 days
- 30% after 30 days
- 50% after 60 days
Furniture — slow & steady
- $50 after 45 days (flat)
- $100 after 90 days
- $150 after 135 days
Holiday clearance
- Tag: holiday-2025
- 30% after 1 day
- 50% after 7 days
- 70% after 14 days
Where markdowns appear
Product detail
Each product's pricing card shows the next scheduled markdown — “Will drop to $135 in 12 days” — so you and your team know what's coming.
Labels & tags
If you put Markdown schedule on a label template, the barcode shows what the price will be at each step. Customers see it on the floor; they hold or pull the trigger.
Channel sync
Markdowns push to every channel you toggled on, automatically, using the same export pipeline as a manual price edit. No additional setup.
Reports → Stale items
Items not selling at their original price even after the full schedule end up in the stale items report. Time to retire them or move to a different channel.
Pricing engine (separate)
Pricing rules are different from the pricing engine that uses comparable sales to suggest list prices on intake. Both can run together.
Activity log
Every automated markdown is logged on the product timeline with the rule name and step that triggered it.
Frequently asked
When does the clock start?
Days-on-shelf counts from the product's publishedAtdate — when it first went Active. Drafts don't age. Re-publishing an item resets the clock.
Percent or dollar?
Each step is either. Use percent for catch-all rules; use dollar for high-ticket items where a percent might overshoot (e.g. don't take 50% off an $8,000 sofa in step 3).
What if an item has no matching rule?
Nothing happens — the item keeps its current price. Items outside any rule's tag filter (and where no catch-all exists) stay unchanged.
Can I exclude a single item?
Yes. Add a no-markdowntag and exclude that tag at the top of every rule's filter list — or just disable the auto-pricing toggle on that item.
Will it lower below cost?
ResaleOS won't markdown an item below its floor price (set on the product). If the schedule would breach the floor, ResaleOS stops at the floor.
What about consignor splits?
Markdowns lower the sale price; consignor splits apply to the new price by default. Consignors see the new expected payout in their portal in real-time.
vs. Vendoo, List Perfectly, manual markdowns
Vendoo and List Perfectly let you bulk-edit prices but don't run on a schedule. Manual markdowns mean you remember to do them (you don't). ResaleOS pricing rules are passive — set the schedule, walk away. Your shelf moves itself.
Stop sitting on stale inventory
Add one catch-all rule and three schedule steps. Watch sell-through climb in your reports over the next 60 days.